Beach Parking Lot

The Sea Trail Beach Parking Lot is now finished. The Parking Lot had caused many problems due to the lack of organization. Cars were blocked into spaces and could not back out of their spots leading to complaints and unsafe conditions. It is now up to standard zoning and should offer a much better and safer experience for all of our homeowners. We own a lot that is 100×200 and the new lot is similar in design to the Sunset Beach Gazebo parking lot. It has been configured to allow the maximum cars for the land involved.  There are a few rules that we would like everyone to follow to maximize the use of the lot.

  • Parking is restricted to dues paid homeowners of Sea Trail.
  • Parking spots are for single vehicles only – No Trailers
  • Please follow the directions in the lot providing for One Way traffic.
  • All vehicles should angle park with your front tires against the new cement wheel stops.
  • Center your car in the space. This will allow ease of exiting your car without damaging your neighbors car.
  • Parking spaces are limited, use one car for you and your guests whenever possible.

Thank you for your cooperation

May Bi-Monthly STMA Board Meeting

The bimonthly meeting of the Master Association Board will be held on Wednesday, May 15, 2019 beginning at 3 pm at the Pink Palace.  The following are available to review:  Agenda, Combined Committee Reports, Treasurers Report  & the Updated Rules Document.

Click HERE for the Agenda

Click HERE and HERE for the combined Committee Reports

Click HERE for Proposed Changes (highlighted in yellow) to the STMA Rules

 

The Treasurers Report can be accessed via the About Us page > Committees > Finance Committee.  You must be logged in to view this report.  

 

Correction: New Procedures Are For Both MAC & Pink Palace Pools

The procedures listed below are required for BOTH pools.

At the beginning of the 2018 summer season, the Sea Trail Master Association opened the new MAC pool facility.  It quickly became popular with our members and proved to be an excellent addition to our amenities.  Excessive crowding on some days, especially on holiday weekends became a concern.  After discussions with pool monitors and regular users of the pool, it became apparent that some members were not following procedures regarding access for visitors and guests.  As a result, the STMA Board asked a committee to review access policies to ensure that only members and authorized visitors were using our facilities.

The committee included representatives from the Pool, Access, Rules and Facilities Committees.  They met multiple times, contacted representatives of area HOAs with similar amenities and carefully reviewed our existing rules and regulations.  Throughout the process, the goal was to ensure that only authorized members and guests were using our facilities in order to reduce overcrowding and vandalism and provide a safer environment.   At the same time, the committee did not want the new procedures to be so difficult that they would discourage members from using and enjoying our pools.

 

  • The first recommendation of the committee was to revise, and make more accessible, the forms necessary to enable guests and visitors to use our facilities in the absence of the property owner.  These forms had been in the Rules Handbook but were difficult to find and were sometimes ignored by members.  They have been rewritten, will be available on the website and can be filed electronically if you choose.
  • The second recommended change is to have all members and visitors sign in upon entry to our pool facilities.  This should take only a few seconds and will enable pool monitors as well as the Access, Rules and Facilities Committees to know who is using the pools and ensure that all users were properly authorized.
  • The Committee recognizes that this will be a minor inconvenience for some but feels these changes are necessary to protect our amenities and ensure everyone’s safety.  We also understand that filing the forms seven days in advance will sometimes be problematic.  In cases where following the procedures is impossible, contact our administrator and every effort will be made to accommodate your needs.
  • Our purpose is not to limit legitimate use of our pools, but to enhance the experience for all our members. We also intend to monitor the effectiveness of these new procedures during the upcoming season and make changes should they become necessary.
Jack Phillabaum, STMA President

Vacant Lot Mowing

The mowing of vacant lots will begin by the STMA vendor in the Oyster Bay/Oyster Point area on Wednesday 15 May 2019 proceeding to the east with plans to be complete by 31 May 2019. Please understand that some vacant lots may not be attended to at this time as the owner(s) chose to maintain their lot(s) or Sunrise corporation owns the lot. Thank you in advance for your understanding while this process takes place.

Authorized Use of Amenity Facilities

The Sea Trail Master Association has been working hard to both improve and expand our amenities over the past few years.  Some examples are:

  • the new pool at the MAC
  • redesign of the Pink Palace kitchen
  • improvements being made to the beach parking lot

It is in our best interests to ensure that these facilities are used only by authorized members and their guests.  This will enable us to provide both a safe environment and a positive experience for all our members.

Last year, many residents expressed concern about unauthorized use of our facilities:

  • the new pool, causing overcrowding and overuse leading to increased maintenance
  • a safety concern when unauthorized people are using our amenities

Therefore, the STMA Board requested that a committee look at possible changes to our policies and procedures to address these concerns.  This committee included representatives from our Access, Facilities, Rules and Pool committees.  We have had several meetings during the past few months, discussed a variety of options and investigated how other communities similar to ours handle access to their facilities.

As a result of our deliberations, the Committee will recommend a number of changes in our procedures to the Board:

  • primary among them will be requiring members sign in upon entering either of our pool facilities, indicating how many guests will be accompanying them and their time of arrival.
  • for those property owners who choose to allow tenants, family members or guests to use their access cards, it will be required that they complete the necessary forms and submit them to our Administrator at least seven days prior to the arrival of the guests.
  • these forms are being revised, will be available on the website and can be filed electronically if you choose.
  • in addition, the authorized guests will be required to sign in upon arrival at the pools.

We are hopeful that these new procedures will allow us to:

  • carefully monitor access to and use of our pool facilities leading to a more positive experience for all our members and their guests
  • our Pool Monitors will be better able to enforce the rules
  • they will be better able to identify those who do not follow the established rules and regulations
  • violators will be subject to loss of privileges and/or fines.
Jack Phillabaum, STMA President

STMA Board Meeting Minutes

The DRAFT minutes for the March 20, 2019 STMA Board meeting have been posted to the website.  To view these, please go to the About Us page, click on Important Docs and then Minutes to read the minutes for the 3-20-19 meeting.  These are still in draft form.  They will receive final approval at the May meeting.

Did You Know…..

You can search the entire website, including the Calendar by simply entering words or a phrase in the Search Box.  This box is located at the top right-hand corner of every page, above your login information.  You do not need to be logged in to quickly locate information you are in search of.  Once, your search result page is shown, click on the individual topic for more details.

Three Updates to the Website

The website team has made three updates to the website. We wanted to highlight the Photo Gallery page by adding an additional link to it.  You can find the gallery as previous by:
  • going to the very bottom of any page (footer) and looking under the Quick Links section and click on Photo Gallery
  • or now looking on the About Us page and clicking on Photo Gallery (far right category in the sub-category listing).

With this change on the About Us page, the section entitled Important Documents will now incorporate not only important documents but also Financials and Minutes to the STMA Board meetings plus the Rules Violation Report and Permission to Use Access Card form. 

The final change is adding a second area to link to the Financial information.  Now you can click on the link at the end of the Financial Committee description on the About Us page (Committees) to read the Financial information

We thought these additional links for information and consolidation of the important documents gave better access to these areas and more easily located.  If you have any questions as always, please email support@seatrailma.com

From the Finance Committee

As noted in an earlier message, all property owners with an outstanding balance owed the Master Association have had their access cards de-activated. The cards will not be re-activated until all monies owed have been paid in full. If your card has suddenly stopped working, contact Debra to see if you have any past due balances before contacting the access committee. In addition, as of April 1st a one percent interest penalty will be applied to all outstanding balances. This interest penalty will be applied to the total amount owed on the first of every following month until the account has been settled.

Please note that anyone with an outstanding balance who has contacted Debra to establish a payment plan or arrange payment is not subject to these penalties. Their cards will remain active and no interest will be applied to their account.