STMA Presidents Message: October 11, 2019

Good evening.

In a past message, I advised that the Board was not in a position to adopt a budget or set the homeowners’ annual dues for 2020 at the September 18, 2019, Board Meeting.  Discussions regarding the stormwater infrastructure in Sea Trail has continued between the Board and the Declarant, as well as with our attorneys for the Master Association. The Declarant has since expressed that it was not their intent to immediately have STMA assume maintenance repair/financial responsibility for the entire storm water system. It continues to be the position of the Sea Trail Master Association that it has no responsibility for the costs of maintenance and repair of storm water infrastructure in Sea Trail. Although complete resolution of that issue has not been reached, based upon those discussions and the advice of council, the Board considered it was in the position to adopt a budget for 2020 and set the annual homeowners dues.
The Declarant has stated that it is committed to working through storm water concerns together for the best interests of Sea Trail and all homeowners. The Board and the Declarant continue to meet regularly and the Board will continue to do so in an effort to reach a solution in the best interests of the homeowners.
The STMA Board must prepare now for the point in time when the stormwater permits issued by NCDMLER, may be transferred to STMA. On October 7, 2019, the Board adopted the 2020 budget and annual homeowner dues for 2020. The following changes have been made to the 2020 budget proposed at the September 18, 2019 meeting:

* The Operating Budget has been increased from $724,000 to $752,000;

* Additional money has been allocated to legal fees, and

* Funds within the Reserve Budget have been reallocated to make money available for potential stormwater remediation and engineering studies.

The annual homeowners dues will remain at the amount proposed at the September 18, 2019 meeting of $650.00. You have received a complete budget message with your notice of the November annual meeting and there will be a detailed budget presentation at that meeting.
Please remember to electronically respond with your proxy for the annual meeting notice as STMA by-laws require a certain minimum participation of STMA members in order to conduct the meeting. We look forward to meeting with those members who are able to attend on November 9, 2019.

Jack Phillabaum, President, STMA

Please Join Us for the November Dine Around

Due to the great response last year, we are pleased to announce that the November Dine Around will be at the Parsons Table in Little River on Monday, November 4 beginning at 5 pm with Happy Hour.  The cost for the dinner will be $30 per person which includes cheese and crackers, salad, dinner rolls, choice of 6 entrees, coffee, tea and dessert.  Click HERE for the full menu.

If you are interested in attending please drop off your payment by Friday November 1st to either Elaine and Steve Kirby; 268 Heather Dr. or Sylvia and Ken Chester; 296 Camellia Ct. Please include your entree choice with your payment.

If you have any questions or need any additional information please feel free to contact Elaine at Elaine.kirby1967@gmail.com or Sylvia at Sylviachester@comcast.net.

We are looking forward to seeing you there!

Annual Meeting Notice, Financial Report and Proxy

The STMA Annual Meeting is scheduled for Saturday morning, November 9 beginning at 10AM in the Jones/Byrd Salon.  Yesterday an important email blast was sent from President Jack Phillabaum in regards to this important yearly meeting.  Included in the email was the Meeting Notice, Financial Information and the 2019 Proxy.  Please read all of this information carefully and submit your proxy electronically. Please Note:

  • Only one vote per property is accepted.
  • No proxy will be accepted after 5 pm on Friday, November 8. 

If you have any questions, please email support@seatrailma.com

Save The Date!!! Plan To Attend!!! TGIF!!!

The next Sea Trail TGIF Event is on Friday, October 18, 2019 from 5 PM – 8 PM at the Pink Palace. The Sea and Sand Band will be performing. This is a rain or shine event.

TGIF is a casual gathering of Sea Trail residents and property owners. Come to visit with long time friends and neighbors and also to make new acquaintances and welcome new home owners who may be in attendance. This is a great opportunity to mingle and enjoy each other’s company. Please bring an appetizer or desert dish to share. Also BYOB (Bring Your Own Beverage). Ice, ice water, cups, plates, utensils and napkins will be provided. Hope to see you there!

New Owners to Sea Trail for September

Please CLICK New Owners, September 2019 to find the most current list of new owners moving into Sea Trail.  To find their specific information as to address, email addresses and phone numbers just log in to the Member Directory section of the website.  Please Note:  This information is only available on the member directory when the new owner updates their profile information.  We will continue to update the New Owners information on a monthly basis or as we receive it.  Welcome one and all to Sea Trail!

Important Info – STMA Board Meeting (Sept. 2019)

At the STMA Board Meeting on September 18, 2019, The Board was unable to adopt a budget and annual property owner assessment for 2020. The Declarant (Sunrise Corporate Development Holdings LLC) recently has taken the position that the residential property owners (STMA) are responsible under the Master Declaration for the maintenance and repair of all storm water infrastructure in Sea Trail, much of which has not been properly maintained and is in a deteriorating condition. The budget and annual assessment recommended by the Finance Committee was prepared prior to STMA being made aware of this position and did not contemplate the costs, which although unknown, are believed to be substantial. As a result of the position taken by the Declarant regarding responsibility for storm water infrastructure, STMA is not presently in a position to estimate the Common Expenses for 2020 required to fix a budget and annual assessment. A majority of the members of the Board have rejected the position of the Declarant and are pursuing legal counsel regarding the same.

STMA is required to have a budget in place for 2020 by the end of this calendar year. A budget must be adopted by the Board and presented to the membership of STMA 30 days before a general meeting of the membership. The current membership meeting is scheduled for November 9, 2019, and the Board will endeavor to adopt a budget in sufficient time for that meeting.

Following legal consultation and further discussion, the Board will meet its requirement and adopt a budget and annual assessment which will be presented to membership before the end of 2019. We will continue to keep the membership informed as events progress.

Medicare Open Enrollment Program Planned

ALL YOU NEED TO KNOW ABOUT… MEDICARE OPEN ENROLLMENT
What is open enrollment?  When is open enrollment?

PART D PRESCRIPTION PLANS
How do you determine which plan is right for you?  How do you change your plan?

DATE: Wednesday, October 16, from 3:30 – 4:30 PM at the Pink Palace, 295 Rice Mill Circle
Presented by:  Rene Tarquinio : Case Manager, Brunswick Senior Resources Inc.

Reminder: Update Any Change to Your Email Address to Member Directory

Just as a reminder again, if any resident has changed their email address please make sure this change is made to the Member Directory on the website.  This is very important as we transition from using the paper card and the US mail for our annual meeting proxy return to email and returning them electronically.  Plus we need to have a certain % returned to meet the required quorum to hold the annual meeting.  If you are not familiar with how to update your information via the website, here are detailed directions:

  • In the top right corner of any website page (STMA Member Log In), enter your username and password in the corresponding fields and click Login.  Once you login, click on Profile in the upper right corner.  You will see your profile > Click on Edit > Click on Edit Profile.  Update your email address/s in the corresponding section/s.  Click on the blue Update Profile button at the bottom.  You will then see your updated profile on the next page.  Please confirm the changes are correct.  

Each resident with a current email address will receive the proxy in early October but please note, there is only one return of the proxy permitted per property.

If you have any questions about the new proxy process or how to update your email address using the instructions above, please email support@seatrailma.com or newsletter@seatrailma.com for help.

If you are a new resident and have never submitted an email address, please email Debra Bordeaux at administrator@seatrailma.com and she will establish an account for you.