ANNUAL MEETING AND PROXIES
Our 2017 Annual Member’s Meeting is being held Saturday, November 4, 2017, beginning at 10 AM at the Sea Trail Convention Center (Carolina Ballroom), 75A Clubhouse Rd., Sunset Beach, NC. The Meeting Notice with the Budget Notice and Proxy were mailed Wednesday, October 4. You should be receiving your envelope with the documents soon if you have not already.
To establish a quorum in a timely manner so the meeting can begin on time, the early return of your proxy is required. We encourage you to complete your proxy whether you are planning to attend the meeting or not by dropping it off at Debra Bordeaux’s office or mailing it to her: Debra Bordeaux PO Box 7025 Ocean Isle Beach, NC 28469. If you did not receive your Annual Meeting documents and Proxy please call or email Debra 579-5374 or firstname.lastname@example.org
PEASE NOTE: The Association’s proxy book will close at 5:00 PM on Friday, November 3, 2017. NO PROXIES WILL BE ACCEPTED AFTER THIS TIME. The Annual Meeting “In Person” attendance registration will open the day of the meeting at 9:15 AM and close promptly at 9:50 AM. To avoid the long lines and have your presence count toward the quorum, please plan to arrive timely to check in before the registration book is closed at 9:50 AM on November 4, 2017.
FLU VACCINE CLINIC: WEDNESDAY, OCTOBER 25TH
The Health and Safety committee in conjunction with the Brunswick County Health Services Department will sponsor a Flu Vaccine Clinic on Wednesday, October 25th from 4 to 7 PM at the Pink Palace. Please bring your Insurance Cards and photo ID.
WEBSITE AND THE TRANSITION
Recognizing that some are still having difficulty adjusting to the new website, the Communications Committee has decided to continue The Transition until January, 2018. To assist those who are having trouble finding things on the website, we will be periodically posting short cut tips on the site in the NEWSLETTER section. Currently, there are two such tips available, one explaining how to use the Calendar and the other the FAQ section. You do not have to log in to access these helpful tips. Just open the site, click on Newsletter and then scroll down. If you have any difficulty, do not hesitate to email email@example.com. We will be glad to help you with the website but cannot do so if we do not know the problems you are experiencing.
MAC POOL DEMOLITION
The ad hoc Pool Committee is moving along quickly and effectively in planning the replacement of the MAC pool. Demolition will start the week of October 16th and should be completed by the end of October. They are currently reviewing bids from several companies to build the new pool and the retaining wall. The renditions look great and should give us substantially more room and accommodate more people. More information will be available at the Annual Meeting.
The existing shrubs and bushes inside the current site are available on a first come, first serve basis to any Sea Trail homeowner willing to do the work of removing and replanting them. They must be removed no later than October 15th. If you are interested, contact John Donaldson at 575 2270.
Have a great week